Instructions for Cubes 5 Presenters
Welcome! You’ve been selected to present at the 5th International Workshop on LunarCubes. Here are a few important dates and instructions for you.
FOR ALL ORAL PRESENTERS
- We are allowing 15 minutes for your oral presentation followed by 5 minutes for questions and answers.
- You are required to be at the entire session during which you present including the Design Challenge.
Introducing the Program Chair and Your Concierge
- Dr. Pamela E. Clark is Program Chair for LunarCubes. You can reach her at Pamela.Clark@FlexureEngineering.com or call Pamela at (301) 286-7457 (work) or on her cell at (240) 422-0546.
- Faith Urban is the Event Coordinator and your primary support contact. Call Faith at (888) 874-0560. Or email Faith at Faith.Urban@LunarInitiatives.com. She may also be contacting you.
PRIOR TO THE EVENT
For All Presenters Whether You Are Presenting In Person or via the Internet
- Upload Your Presentation Slides
By September 8 – Your presentation slides need to be uploaded to http://lunar-cubes.com/presentation-upload. If you have any problems, please contact Speed.Ream@FlexureEngineering.com.
If you wish to make changes after that date, use the same link to upload an updated version of your presentation. We will replace old for new versions if time permits.
- Submit a Presentation Permission Form
By September 8 – Prior to presenting, you will need to submit a Presenter Permission Form giving us permission to post your slides and/or recording of your presentation on our website. Click this link to complete your permission document:http://tinyurl.com/LunarCubes5Permissions
You need to register for the event. You can register online or use a printed registration form you’ll deliver via email or the USPS. This link will take you to the page on our website that will give you all the information you need to register http://lunar-cubes.com/registration.
- Make Your Hotel Reservations By September 16
If you are planning to stay at the hotel, please make your reservations by September 16, 2015.
If You are Presenting via the Internet
- Pre-Recorded Presentation
We are requiring that all Remote Presenters submit a pre-recorded presentation. This recording will be played during your time slot, followed by a live Q&A session on your presentation.
You will need to be available the day of the actual event to answer questions and answers from our audience. If you need assistance to pre-record your presentation, please notify Faith as soon as possible, and no later than September 8 to schedule an appointment. We request that all pre-recorded presentations be completed by September 15.
We will train you in the use of GoToWebinar between September 8-15. Faith will contact you to schedule your training.
We have so many sponsors for our event, our main online partner is gunsafehouse and our offline partner is student journal.
- Information to Join GoToWebinar
Prior to the event, you will receive several emails that contain the information you will need to join GoToWebinar.Please save this information!
There will be wall space to display posters during the event. Remember, you must first submit an abstract and receive notification that your abstract has been accepted before submitting a poster. To submit your abstract, go to http://lunar-cubes.com/abstract-upload.
We recommend you be present during the session for which your poster has been accepted. There will also be time to discuss posters during breaks and during Tuesday evening’s Poster and Networking session.
Make sure you prominently indicate on your poster how you can be contacted. If you register for the event, we will include your poster on our website.
By September 8 – Please upload a PDF of your poster at http://lunar-cubes.com/presentation-upload. If you are unable to attend in person, send your poster to Doubletree Hilton San Jose, 2050 Gateway Place, San Jose, CA 95110, ATTN: Faith Urban. Please time your package to arrive between October 1-5. We will post it. If you need us to return your poster after the event, you must contact Faith to make prior arrangements.
AT THE EVENT
Please check in at the Registration Table when you arrive so that Pamela and Faith are notified you are present.
Prior to the beginning of the session during which you are presenting, please join GoToWebinar. Put a note in the Chat Box to indicate you are present so Pamela and Faith know you are there. If we haven’t heard from you by 15 minutes before the session, we will be contacting you.
Please find Faith when you arrive to receive instructions for displaying your poster.
We look forward to your presentation at Cubes 5.